Outsourcing NDIS Bookkeeping Services

Hunter Ethical Disability Support Services known as HEDSS, is a registered NDIS provider offering a range of disability support services. These include Supported Independent Living (SIL), community access, personal care and home assistance to NDIS participants in the Newcastle, Maitland and Hunter Valley area.

Established in 2020, the business quickly experienced rapid growth – which, while greatly welcomed, wasn’t easy to manage!

With an expanding participant client base and growing team of NDIS support staff, HEDSS founders Amie Burns and Gavin Dimery realised they needed to outsource some of their business operations to experts.

Enter Balanced Beans – trusted Maitland & Newcastle Bookkeepers and BAS Agents who were approached by HEDSS to help with ongoing bookkeeping, payroll and BAS services and later, NDIS invoicing.

Some of the NDIS bookkeeping tasks we can provide

In the two years that Balanced Beans have been supporting HEDSS, we have implemented:

accurate payroll management
timely bookkeeping services
efficient NDIS invoicing
seamless ATO lodgements
staff onboarding (streamlined through CanYou for license & certification management)
system integration and automation (CanYou, Brevity, Shiftcare & Xero).

Importantly, the HEDSS management team now have a designated point of contact for financial concerns.

With the help of Balanced Bean’s award-winning team of bookkeeping experts (directors Karen and Brodie have over 40 years combined bookkeeping and accounting experience), and our substantial expertise in NDIS bookkeeping, HEDSS financial systems are in great operational shape.

Benefits of outsourced NDIS bookkeeping

We asked Amie Burns, HEDSS Director & Operations Manager about her experience working with Balanced Beans:

“Within two years of establishment, we had 20-25 staff and I was doing the payroll myself. Not only was I extremely time poor, I possibly wasn’t doing it properly. So our Business Advisor recommended we reach out to Balanced Beans.
Balanced Beans came in and audited the payroll and fixed up all the issues. They also took over our bookkeeping and BAS lodgements, took on payroll and staff onboarding, and later we expanded their services to all our NDIS invoicing, ensuring the business gets paid and we can pay our staff!
Balanced Beans are great to work with. Karen keeps us organised, we check in with Brodie every fortnight, and the team in the office get us information quickly. I can call and run something by them, and they are able to assist immediately because they are across the data. They are also in contact with our business accountant. I feel very confident that our financial processing and systems are in safe hands. “

Allowing NDIS providers to focus on supporting their participants

HEDSS vision is “To increase the availability of quality, person-centred NDIS support services and supported independent living in the Maitland and Newcastle area”.

Fast-forward to 2024 and the organisation has already turned that vision into a firm reality by establishing three SIL houses, a respite property, a community day centre and day programs.

Engaging Balanced Beans for bookkeeping and tapping into our expertise supporting NDIS businesses, has enabled HEDSS to streamline operations and stay dedicated to their core mission: empowering participants to live their best independent lives…. while spreading smiles 🙂

NDIS record keeping and compliance is complex.

If you’re an NDIS operator, having an experienced bookkeeping partner will help you position your business for success. Balanced Beans, headquartered in the NSW Hunter Valley, supports NDIS businesses nationwide. Reach out to us to explore how we can support you.